CSLB Contractor's Law & Business Practice Exam

Under what condition can an employee view their personnel file?

1. Only during the annual review

2. Whenever they wish to

3. After requesting permission from HR

4. Only if there's a dispute

The correct answer is: Whenever they wish to

An employee has the right to view their personnel file whenever they wish, which aligns with labor laws that are designed to promote transparency and trust in the workplace. This access allows employees to be informed about the information contained in their files, including performance evaluations, disciplinary actions, and other relevant documentation that could affect their employment. By permitting employees to access their personnel files at their convenience, companies foster an environment of openness and accountability. The other choices limit access unjustifiably. Access only during an annual review restricts employees' rights to review their files outside of that time frame. Requiring permission from HR places an unnecessary barrier and might deter employees from exercising their right to view their records. Allowing access only in the case of a dispute fails to recognize the proactive nature of employee rights to monitor their professional information regularly.